12/16/2024 Special Board Meeting/Work Session

Ms. Spence called roll at 5:46pm. All members were in attendance. 

Mr. Williams asked for a motion to approve the agenda. The motion was made by Mr. Kisabeth and seconded by Dr. McBride. The agenda was approved as presented. 

Mr. Williams asked for a motion. Dr. McBride motioned and Mr. Kisabeth seconded. Mr. Perez and Mrs. Stephey abstained from the vote since they were not present at the Special Work Session Meeting on December 10th, 2024. 

Organizational Meeting: 

The board members discussed the upcoming roles for the Organizational Meeting. A succession plan has been discussed and established. There has been a mutual agreement that the current Vice President will take the President seat for the following term. At that time a new Vice President will be elected. Mrs. Stephey stated that many organizations use this same process. Mr. Kisabeth mentioned that he is in agreement and willing to take the President seat. 

Committee Development: 

Mr. Nadeau spoke about attending a session at Capital Conference and the importance of how the district committees align with the district strategic plan. Tiffin City will develop 6 committees. There will be 2 Board Directed Committees and 4 Superintendent Directed Committees. The 2 Board Committees will be Policy and Finance. The 4 Superintendent Committees will be Support Services, Educational Programming, Facilities, and Business Advisory. The Superintendent Committees will involve multiple stakeholders. There will be one person elected to be the head of each committee. The goal for these Committees is to streamline roles and align with the strategic plan. All information will be presented to the board. When speaking of streamlining roles, our communication between Cabinet members, DLT member, and BLT members should flow seamlessly between all parties involved. Mr. Williams asked about the Committee reports and first reads. It was recommended that all Committee reports from all committees need to be stored in a generalized location. A brief overall/report will be provided by Mr. Nadeau each month on the status of each committee. 

Superintendent Goals: 

Mr. Nadeau presented two documents to the Board Members. First document was from the American Association of School Administrators (AASA)  - Evaluating the Superintendent. The second document was Mr. Nadeau's goals for Tiffin City Schools. Mr. Nadeau used the AASA standards to align his goals with the district pillars. It was mentioned that all the goals are lofty and this is a 3-5 year plan. Within each of these goals benchmarks need to be established. While accomplishing the benchmark the district will be moving in a forward direction. 

The Board Members had a more in depth discussion on goals/objectives vs tasks. A goal is forward overarching and long term. A task is a day to day job responsibility. Mrs. Stephey and Dr. McBride are both in agreement on a goal vs task definition. Dr. McBride mentioned adding in the tasks so this way it is all in writing. Mr. Perez asked about the order of hierarchy for the goals. Mr. Nadeau confirmed these goals are not in any specific order. All goals are on the same level of importance. Mrs. Stephey does not see these goals as a evaluating tool for a contract renewal. She would like to use these as benchmarks for performance. Mr. Kisabeth sees this document as a journey to get to the district goals. Certain standards and benchmarks need to be met throughout the way. Mr. Perez comments as Board Members we need to read the document and support Mr. Nadeau with the goals. Dr. McBride mentions that we need to request the status of the goals quarterly: this will allow for communication and start an evaluation process. 

Dr. McBride mentioned that the people sitting in these seats will look different throughout the years. It is important that whoever may be on the board understands the content of the goals that have been established. Mr. Williams mentioned that it is important to allow consistency with the goals despite the board personnel changes. 

Treasurer Goals: 

Mr. Williams added that we will not talk about Ms. Spence's goal tonight. Mr. Kisabeth asked if a committee could be developed? Mr. Williams said yes, and asked what 2 members would like to be on the committee. Dr. McBride and Mr. Williams both agreed. 

Mr. Williams requested a motion to adjourn the meeting. Dr. McBride motioned and Mrs. Stephey seconded. The Board voted to adjourn the meeting by an unanimous vote, 5-0. Adjournment was at 6:27pm.